MyRaleigh

Recorded Maps

Plat Review

Last updated Feb. 23, 2017 - 4:35 pm

A recorded map is a legal instrument referred to in deeds and other legal documents. A recorded map shows the configuration of a parcel of land, including boundaries, easements, roads, rights-of-way and other significant features. Maps may be related to a preliminary subdivision per Section 10.2.5.F. or Section 10.2.6.

The Recorded Maps Review Process ensures that plats are recorded in the Wake County or Durham County Register of Deeds Office:

  • Meet state and local regulations
  • Accurately reflect approvals associated with preliminary subdivision plans, recombinations, or master plans that may precede them
  • Establish boundaries and addresses that affect construction of buildings on the property

A staff review officer coordinates review and approval. The review may be single track or a multi-track.

Single track – Certain maps typically require review by Development Services and no more than one other department. These include boundary surveys, exempt maps, recombinations, tree conservation, transit easement maps and right-of-way dedications not related to an approved or pending development plan.

Multi-track - A map related to an approved development plan, subdivision, site plan or master plan typically needs review by Development Services and at least two other departments.

Prerequisites

  • Some maps require approval of public infrastructure construction drawings under the conditions of approval for a preliminary subdivision or site plan
  • If legal documents (such as the Transit Easement Template) are required to be approved prior to staff signing off on the preliminary plat, they must be submitted to LegalDocumentReview@raleighnc.gov
  • Approved Infrastructure Construction drawings and required copies submitted to the Engineering Services Department

Approvals or Permits Issued

City of Raleigh signed maps approved for recordation at Wake County or Durham Register of Deeds.

Key Steps in the Process

  1. The applicant submits the map to the Development Services Customer Service Center. A licensed North Carolina professional land surveyor must prepare, stamp and seal a map for recording. Consult a surveyor well in advance of the need to record the map. For maps that required approval of legal document related to an approved preliminary subdivision, the legal documents are required to be submitted with the recorded map.
  2. Plans are reviewed in accordance with City Code Part 10 Chapter 3 Sections or the Unified Development Ordinance and North Carolina State statutes. Maps receive a technical review by staff in Development Services and other departments, such as the Transportation and Engineering Services, Parks, Recreation, and Cultural Resources, Public Utilities and Inspections.
  3. Use of public rights-of-way may require approval of an encroachment agreement by the City Council. Some types of downtown encroachments may be approved administratively. See Private Use of Public Spaces Requirements.
  4. The applicant is notified by telephone to pick up the marked-up copy and comment sheet at the Development Services Customer Service Center.
  5. After the map receives final approval, the applicant is notified by telephone and may pick up the map at the Development Services Customer Service Center.
  6. Once mylars are signed by the review officer, the applicant receives approval to record the plat in addition to any required legal documents at the Wake County Register of Deeds Office. Both recorded maps and legal documents must be recorded within 14 days of City approval to record. Legal documents are required to be recorded within 1 business day of the plat recordation in accordance with Section 10.2.5.f.5 of the Unified Development Ordinance. If the applicant does not record the plat within 14 days, the mylars of the plat must be resubmitted to the coordinating review officer. The officer ensures that no changes have been made and reauthorizes the recording, starting another 14-day window to record.
  7. The applicant receives one mylar from the Wake County Register of Deeds Office. The Register of Deeds keeps a copy, and the City of Raleigh obtains the third copy.
  8. If all required information is provided in accordance with item 6 above, the City GIS Division enters information from the recorded plat into Wake County property records within 5 business days. This establishes the address and property identification number, or PIN. An applicant may then seek the appropriate permits.

Submittal Requirements

TypeDescription
Required for Submittal
  • Recorded Map Application
  • Fee (see Development Fee Schedule)
  • Tree conservation permit number
  • * NEW * One digital copy of plans (including revisions) on a flash drive or CD; includes copies of drawings and all documents being submitted (in PDF format)
Required for Some Projects

Expected Processing Time

Single track:
5 business days
Mylar review and signature – 3 business days

Multi-track:
10 business days
Mylar review and signature – 5 business days

Fees

  • Fees are required upon submittal. If new lots are created, an additional fee per lot is due upon the final submittal of the mylar copies for recording
  • The Development Services Customer Service Center processes payments
  • Payment types include cash, MasterCard, Visa or check made payable to the City of Raleigh
  • See Development Fee Schedule for specific fees

After-hours review fees:

  • $1,600 per hour
  • Deposit - a deposit equal to one hour of review time must be paid at the time of scheduling; Scheduling must occur no less than five business days prior to the review; When calling to inquire about available time slots, please note that you are not confirmed until your application is submitted and deposit is paid. Our slots are available on a first-come first-served basis so we will not be able to hold slots without a deposit.
  • Cancellation/Rescheduling - If the appointment is cancelled five business days in advance of the review or sooner, a cancellation fee of one half hour will be assessed. If cancelled thereafter, the deposit will be forfeited. If an applicant fails to show up for a scheduled review, the deposit will be forfeited and the applicant will be ineligible for future expedited review services for a period of one year.
  • Refunds - No partial refunds will be made if the review takes less than one hour; If the review lasts longer than one hour, the client will be billed in quarter-hour increments and the additional amount will be due immediately following the review.

Next Steps

Return all recorded maps and related recorded documents to Development Services.

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