CITY OF RALEIGH’S CLIMATE / ENERGY ACTION PLAN
TECHNICAL DOCUMENTATION – VOLUME ONE: PROJECT REPORT
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Capture Team’s ideas about future projects, activities and strategies that could help
further increase operation and energy efficiency, and reduce carbon emissions
Although most of the Strategy TeamMembers had attended the Chartering Workshop and
were familiar with the chartering process and the final Project Team Charter, the chartering
process was reviewed to ensure all TeamMembers understood the significance and were
willing to sign the individual Team Charter.
One of key the CEAP objectives was that the Plan was to be developed, “owned” and
endorsed by the TeamMembers, comprised of the City’s subject matter experts. To make
certain that this objective was met the TeamWorkshops were designed to encourage the
free-flowing exchange of ideas among the TeamMembers and to capture all thoughts and
ideas without any constraints. Facilitated exercises were used to ensure that these were
highly productive discussions and that all voices were heard. Each TeamWorkshop was
facilitated by the consulting team’s local team leader, project manager, and a senior
technical expert who provided insight about experiences and best practices associated with
other programs.
3.2.2
Facilitated Exercises
Following the Team chartering, the Team Members participated in the following facilitated
exercises:
Exercise 1: Document projects, programs and strategies that had been implemented
between 2007 and 2010 – during this exercise the consulting team captured
information on large easel pads and asked clarifying questions
Exercise 2: Identify projects, programs and strategies that should be considered –
during this exercise the consulting team captured information on large easel pads,
asked clarifying questions, and provided input on strategies employed by other
programs.
3.2.3
Data Needs and Action Items Assigned
Data needs were then discussed and action items assigned to the Team, to complete prior to
the second Workshop. Detailed information was needed by the consulting team for analysis
of both the existing and potential new strategies in order to assess carbon emissions metrics,
costs and operational impacts.
As part of the Project Team Chartering process, it was recognized by and agreed to by the
Project TeamMembers were in the best position to provide Raleigh-specific key information
listed above. The use of Raleigh-specific information would provide the basis for the most
verifiable, defendable and repeatable analysis of strategies as well as the most realistic
estimates of costs and impacts to City operations.
As the Team gathered the data needed, the consulting teammembers were involved with
the Team Leads by telephone and email to clarify what was needed and to answer
questions.