CITY OF RALEIGH OPERATIONS CLIMATE/ENERGY ACTION PLAN – PROJECT CHARTERING MEETING – SUMMARY
3
Team Facilitator
Arranges meetings; Assures invitees, facility, materials, and equipment are accounted
for; prepares and distributes meeting agendas; distributes supporting material at a
minimum of 1-week in advance of meeting
Team Scribe
Maintains record of key decisions and recommendations; prepares and distributes
accurate and concise meeting minutes/notes, in coordination with Team Leader and
Facilitator
Team Member
Serves as decision-maker and/or decision facilitator for your department
Participates actively in and attends all teammeetings
Develops or collects required data and documents outside of meetings; communicates
data or document review concerns to the team; communicates team activities within the
wider organization
It was noted that there are different levels of decisions: decisions the team can make;
decisions that need only limited involvement of departments; and those decisions that must
be decided at the department level. It will also be important to understand what the
triggers are within the department for decision levels, such as a capital threshold, staffing
needs, etc; and to determine the engagement process for those larger decisions.
5.
Critical Success Factors
TeamMembers were asked to write down up to three things that this project must be or
possess in order to be a success.
Item
Number of Times Listed
A.
Commitment to the team, the process, to
own’ the work, and to implement the
strategies
8
B.
Open team communication
8
C.
Realistic strategies and timeframes
8
D.
Finance/budget impacts (understand costs )
7
E.
Buy-in from above, below, and staff-wide
6
F.
Verifiable and defendable process
6
G.
Reasonable staff time
5
H.
Measurable outcomes
4
I.
Sustainable strategies
4