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SECTION 2:
Climate/Energy Action Plan Project Process
This Section describes the project process utilized to develop the City of Raleigh Operations
Climate/Energy Action Plan: A Roadmap to Raleigh’s Energy Future:
Project Chartering
Engaging the Interdepartmental Teams
Decision framework that was utilized for potential future strategies prioritization
Financial analysis of potential future strategies
Obtaining City Manager’s input
2.1
Project Chartering
Chartering is a process that is essential for projects with multiple outcomes and multiple
stakeholder groups. It is a formal activity that essentially defines the “contract” by which all
of the individual members of the project team agree to the specific values, outcomes,
timeline, and change management techniques by which the project will be implemented.
Goals, processes, measures of success, and personal/team accountabilities are established.
Chartering requires each team member to become a fully committed participant by helping
define the way the work will be done and by signing-on individually to the desired
outcomes of the team.
2.1.1
Chartering Goals
The work of the CEAP Project Team began in a workshop setting on June 29, 2011 with a 4-
hour Chartering Meeting of the Project Team Members. Twenty City of Raleigh Project
TeamMembers were present and the meeting was facilitated by the consulting team. The
goal of the Chartering Meeting was to:
Build a shared awareness and clear understanding of what the City TeamMembers
would accomplish during the project
Provide the context to begin building an effective teamwith the City TeamMembers
some of whom did not know each other – beginning to work together to define their
roles, values, and operating guidelines
Define responsibilities and expectations for the active engagement of each Team
Member
Provide the context for measuring the success of the project
Have all parties “sign on” to the direction of the project and the processes to be
followed
2.1.2
Building the Project Team and Defining Roles and Responsibilities
A team is comprised of a group of individuals who have agreed to work together to achieve
a common set of goals, to place the common goals above their functional or individual
goals, and to work interdependently to achieve the common goals. To work
interdependently, the Project Team Members recognized that they need each other to