Vendor Registration and Update Process

It is the intent of the City of Raleigh to strive and promote, through the vendor registration process the use of all registered vendors in the procurement of goods, services and construction projects. Completing the five step registration process is imperative to becoming an active vendor to receive future solicitations. Vendors should also use this form to keep their information updated. For vendor registration and update assistance, contact Vendor Relations Administrator or the Purchasing Division.

Step One - Vendor Information Form:

Read the City of Raleigh Terms and Conditions. (Having read and accepted these terms and conditions will be required to complete the vendor information form.)

Complete and submit the online Vendor Information Form.

A purchase order or contract will not be issued to a vendor until a completed Vendor Information Form is received in the Purchasing Office. If you have problems with the online form or are unable to complete it electronically, please call 919-996-3240 for assistance.

The online Vendor Information Form does not preclude the requirement to provide a W-9 form or W-8BEN form. Please send a copy of your W-9 to VendorUpdate@raleighnc.gov or to fax # 919-996-7434, or mail to:

City of Raleigh Vendor Update - Room 505
Attn: Vendor Relations Administrator
PO Box 590
Raleigh NC 27602-0590

Catalogs and additional information regarding your company may be sent in with your W-9/W-8BEN form.

Step Two - SDMWOB Certification Application (as applicable):

It is the intent of the City of Raleigh to promote and encourage the use of minority and women-owned businesses while maintaining the integrity of sound financial practices and supporting the growth and development of such businesses. For more information, see Business Assistance. For purchasing assistance, contact the Purchasing Division.

Step Three - Business License:

Businesses operating within the city limits must obtain a City of Raleigh Business License.

Step Four - Purchasing Contacts:

It is recommended that you contact the Purchasing staff member that handles the purchases for your company's goods and/or services. Contact a Purchasing Division staff member at 919-996-3240 for a Commodity Assignments listing of the most common commodities that the City purchases as well as the Purchasing staff member responsible for those commodities.

Step Five - Departmental Contacts:

It is also recommended that you introduce your company to the City departments that would use your goods and services. The Purchasing Division will gladly assist you in identifying the appropriate departmental contacts.