The City of Raleigh is implementing an Enterprise Resource Planning (ERP) system. The project provides an opportunity to enhance how we solicit, purchase, and pay for goods and services, which will yield mutual benefits to the City and its vendors alike.
The City of Raleigh is going live with its new financial systems on August 3, 2009. In preparation, please review the Purchasing & Accounts Payable changes that may impact your business.
The online Vendor Information form in Step 1 below will be utilized to confirm current information and gather the additional information required for the new system and processes to function as designed.
In order for all vendor information to be processed and integrated into the new system before implementation, we ask that you complete the online Vendor Information form even if you are already on our existing vendor database.
The City's current vendor database has over 22,000 vendors. To increase the likelihood of receiving an opportunity to quote or bid with the City, please perform the following six steps, as applicable. (See Step Four to register for Online Bidding.)
A purchase order or contract will not be issued to a vendor until a completed Vendor Information Form for that vendor is received in the Purchasing Office. If you have problems with the online form or are unable to complete it electronically, please call 919-996-3240 for assistance.
The online Vendor Information form does not preclude the requirement to provide a W-9 form. Please send a copy of your W-9 to VendorUpdate@ci.raleigh.nc.us or to fax #919-996-7434, or mail to City of Raleigh, Vendor Update - Room 508, PO Box 590, Raleigh NC 27602-0590. Catalogs and additional information regarding your company may be sent in with your W-9 form.
If your company is already on our existing vendor database, you still need to fill out the online Vendor Information form in order to be added to our new ERP database. And, if your information changes (e.g., new address, name change, etc.), please submit a new Vendor Information Form so that we can update our records.
Step Two - MWBE Certification Application (as applicable): It is the intent of the City of Raleigh to promote and encourage the use of minority and women-owned business enterprises (MWBEs) while maintaining the integrity of sound financial practices and supporting the growth and development of such businesses. For more information and a certification application, see the Business Assistance Program. For purchasing assistance, contact the Purchasing Division at 919-996-3240.
Step Three - Business License: Businesses operating within the city limits must obtain a City of Raleigh Business License.
Step Four - Registration for Online Bidding: The City is using ENI’s e-procurement system for most of our formal bids for the purchase of apparatus, supplies, materials, or equipment. See Online Bidding for more information and to register to receive bid notifications via email.
Step Five - Purchasing Contacts: It is recommended that you contact the Purchasing staff member that handles the purchases for your company's goods and/or services. See Commodity Assignments for a listing of the most common commodities that the City purchases and the Purchasing staff member responsible for those commodities. Or, contact the Purchasing Division at 919-996-3240 for assistance.
Step Six - Departmental Contacts: It is also recommended that you introduce your company to the City departments that would use your goods and services. The Purchasing Division will gladly assist you in identifying the appropriate departmental contacts.
For More Information Contact:
Ellis Wheeler
Purchasing Manager
Finance Department
222 West Hargett Street, Room 508
Raleigh, NC 27601
919-996-4979
