MyRaleigh

Doing Business with the City

Last updated Jun. 10, 2019 - 7:54 am

The Procurement Division is responsible for the overall conduct or oversight of all purchases of City of Raleigh equipment, supplies, and services. The City of Raleigh Procurement Division strives to provide all suppliers an opportunity to bid on goods, services, and construction projects.

Register with the City

The first step for companies interested in doing business with the City is registering your company through the City’s Raleigh Supplier Connection self-service portal.

The Raleigh Supplier Connection is the single source of information for companies looking to do business with the City of Raleigh. The information provided during the registration process will increase the visibility of your company to all departments.

Purchase Order Terms and Conditions

The City Purchase Order Terms and Conditions apply to all purchases of supplies, equipment, and services and must be considered as part of any quotation or bid.
Contracts for services and construction will have additional terms and conditions.

Minority and Women-Owned Businesses

It is the intent of the City of Raleigh to promote and encourage the use of minority and women-owned businesses while maintaining the integrity of sound financial practices and supporting the growth and development of such businesses.

Pursuant to General Statues of North Carolina Section 143-128 and 143-131 and to City policy, the City of Raleigh encourages and provides equal opportunity for Certified Minority and Woman-Owned Business Enterprise (MWBE) businesses to participate in all aspects of the City's contracting and procurement programs. Moreover, the goal is to contract or sub-contract 15 percent (15%) of the contract amount to Certified MWBEs on construction projects more than $300,000, or with contracts that include $100,000 or more in state funding. The prime contractor will be required to identify participation of MWBE businesses in their proposal, and how that participation will be achieved.

Sustainable Procurement

In accordance with the City of Raleigh 2007-2009 City Council Mission Statement, the City recognizes its responsibility to minimize negative impacts on human health and the environment while supporting a diverse, equitable, and vibrant community and economy. The City recognizes that the types of products and services the City buys have inherent social, human health, environmental and economic impacts, and that the City should make procurement decisions that embody the City’s commitment to sustainability whenever possible.

For more information, view our Sustainable Procurement Policy.

Bids and RFPs / RFQs

Current City solicitations (Bids, RFPs, RFQs) for Apparatus, Supplies, Materials, Equipment, Services, and Construction are now posted on the North Carolina Interactive Purchasing System (IPS). See Bids and RFPs / RFQs for more information.

Procurement Card Purchases

Some City employees are issued a City of Raleigh procurement card which gives them authorization to make certain purchases in accordance with the City's Purchasing procedures. The procurement card program provides a more rapid turnaround of purchases for low dollar value goods and reduces paperwork and handling costs. Currently, Bank of America provides this procurement card service for the City, and the cards can be used with suppliers that accept Visa credit cards.

Sales Tax

The City is required to pay North Carolina state and local sales taxes. Our purchase orders estimate these taxes; however, all applicable taxes should be included on your invoices.

Invoice Payments

The City's Accounting Services and Financial Reporting Division handles invoice payments. Standard payment terms are net thirty (30) days.

The City of Raleigh's Federal Tax ID number can be obtained by calling the Accounting Services and Financial Reporting Division at 919-996-3210, or by mailing a request to:

City of Raleigh
Accounting Services and Financial Reporting Division
PO Box 590
Raleigh, NC 27602-0590

Surplus Equipment Auctions

Currently, the City of Raleigh is not holding auctions for disposal of surplus equipment. Most surplus equipment is now either consigned to the North Carolina State Surplus Property Agency for disposal or sold by online auction via GovDeals. For more information, see Surplus Equipment Auctions.

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