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Operating Impacts

The following Technology Capital Projects have an operating budget impact for FY 2017:

Institutional Fiber Network – Annual operating budget with the Information Technology

Department includes $271,500 for maintenance, support, and direct Internet access for the fiber

network project.

Oracle Planning and Budgeting Cloud Service – Funding of $145,000 is needed in FY 2017 for

software maintenance and will be funded by the Information Technology Department operating


Land Management System – Funding of $646,602 is needed in FY 2017 for the annual software

maintenance and hosting of the EnerGov application and will be funded by the Information

Technology Department operating budget.

Cityworks System - We propose upgrading the Cityworks contract with Azteca from individually

licensed components to an enterprise license agreement (ELA) premium contract. An ELA

premium contract provides the City access to extended application program interfaces, modules,

and functionality to better support the business users and the evolving business requirements.

The additional cost will be $68,000 and is proposed in the Information Technology operating


Recreation and Events Management Software – There is no operating budget impact in FY 2017

as the first year of software maintenance is included in the capital project. The Parks, Recreation,

and Cultural Resources Department will manage the project and provide funding for ongoing

software maintenance—estimated to be $165,000 in FY 2018—in their departmental operating


Horizon Items

The Institutional Fiber Network will be expanded to the other high priority City-owned facilities to

provide additional high-speed and reliable network connectivity. We expect to connect, at least,

36 high-value sites this year. Evaluation criteria included: a Tier-1 or Tier-2 emergency site; the

number of staff at the location; significant credit card transactions; rentable indoor spaces with

Wi-Fi expectations; and rapid return on investment

Parks, Recreation and Cultural Resources, along with the Special Events Office, expects to

complete the documentation of applicable business processes and functional requirements for

the future Recreation and Event Management System (REMS) in the summer of 2016. Selection

and implementation of the future REMS are anticipated to be completed by the winter of