Data Development
Operational and policy information will also be needed to implement the program, as follows:
Individual Vehicle Operational Information
General vehicle data
A basic inventory of the existing fleet is
required to conduct analysis
Define each vehicle’s primary and secondary (if any) use:
Light duty
Transportation of equipment, field vehicle,
occasional light load hauling up to 14,000 lbs
Medium duty
Some hauling of light equipment and
materials from 16,000 to 26,000 lbs.
Heavy duty
Large load hauling from 26,000 to 33,000 lbs
Specialty purpose equipment
i.e., trailer
Public Safety
Police, Fire, EMC
Understanding the percentage of time that a
vehicle is used for a specific type of task helps
establish the optimal ratio of the varied
vehicle types
Questions to be answered for each vehicles:
What exact tasks and assignments is the vehicle is used
Could an alternative, more efficient vehicle function just as
well as the existing vehicle (consider a compact car instead
of a pick-up truck?)
Are there uses for which only a 4-wheel drive vehicle is
suitable? Which vehicles in the fleet require such needs?
Which vehicles could be shared or pooled?
Based on each individual vehicle’s usage,
significant cost savings and emissions
reductions may be gained
Defines possibilities for optimizing and
leaning” the fleet’s larger vehicles
May identify the need for route optimization
software or radio meters that could reduce
vehicle usage
Type(s) of fuel used for each vehicle
Needed to project and compare total cost and
emissions for retire, repair, or replace
Policy and Purchasing Information
Fleet polices and agreements
Understanding the practices, policies, and
purchasing arrangements that support the
existing fleet will provide operational data
critical to determining and forecasting life
cycle costs for retire, repair, or replace
Fuel purchasing methods, costs, and agreements
Vehicle purchasing methods, costs, and agreements
Existing fleet maintenance and operational practices including
maintenance facility operations and support assets such as
fueling stations