Implementation Utilizing a Computerized Maintenance Management System
The advantages of using a Computerized Maintenance Management System (CMMS) in a comprehensive fleet
transformation analysis include:
Fewer data discrepancies
Ongoing measurements of the costs described above
Analyses can be conducted at any point, providing more insight when making critical decisions throughout the
year about a specific vehicle
Allows development of accurate savings created during the years following implementation of the decision
support system
Better synchronization with the natural mortality of vehicles
Corroboration of actual savings in fleet costs to demonstrate the return on investment in new vehicles
Scheduling, tracking, and optimizing routine maintenance costs to extend the natural life of vehicles
If modification of an existing CMMS is needed or a new CMMS is required, it must be configured for the following
Continuous monitoring of the economic costs associated with not having a newer, more efficient replacement
Management, scheduling, and control of preventive, predictive and corrective maintenance tasks, costs, and
Detailed equipment maintenance and replacement histories of vehicles
Maintaining a spare parts and materials inventory system
Automatic generation and issuing of work orders
Tracking equipment performance, service history, repair warrantees, repair costs, installation dates, and
replacement values
Potential interfacing with finance department data
Replacement with Most Efficient New Technology
The method used in this decision support system will consider the advantages of new and emerging technology
on a continuous basis. For example, as soon as the efficiencies of a new hybrid vehicle become apparent, these
potential savings are entered into the CMMS and then used to support decisions as to whether or not to replace a
vehicle, in real time, while also considering:
Other operating costs
Vehicle emissions
The cost of the newer replacement vehicle
The uncertainty of how long the newer replacement vehicle will be owned
Implementation of this decision support system will provide a scientific analysis to aid in the establishment of
fleet management policies including defined guidelines for what equipment is best for what use, as well as the
lifecycle costs and emissions threshold that trigger retire, repair, or replace decisions for the existing fleet. The
result will ultimately be a vehicle decision support system that manages the obsolescence, retirement, and
replacement of vehicles as they age, while maximizing the useful life of each vehicle.