Team roles were defined as follows for each Interdepartmental Team:
Team Leader – serves as Project Manager for the Team; responsible for Team
outcomes/deliverables and quality; reports regularly to their Department Directors
and solicits input and feedback
Team Facilitator – arranges meetings; assures invitees, facility, equipment and
materials are accounted for; distributes meeting agendas and supporting materials
Team Scribe – maintains records of key decisions and recommendations; prepares
and distributes accurate meeting minutes in coordination with Team Leader
TeamMember - serves as decision-maker and/or decision facilitator; participates
actively and attends all meetings; develops or collects required data and documents
outside of meetings
In addition, all Project Team Members were to serve as ambassadors to their departments
and were responsible for soliciting input and feedback from others in their departments.
The Project TeamMembers noted that there are different levels of decisions: decisions the
team can make; decisions that need only limited involvement of Departments; and those
decisions that must be made at the Department level.
Developing the Project Charter
The consulting team led the group through the review of a draft Project Charter with the
following components:
Mission of the Interdepartmental Team
Executive Sponsors
Project TeamMembers
Deliverables and Schedule
Critical Success Factors
Expected Benefits
The draft charter was discussed by the Project Team Members and, with some minor
revisions, was approved by all of the Interdepartmental Team Leaders during a meeting on
July 6, 2011. By signing the Charter, the Project Team Members indicated that they agreed
with the following statement:
We the following have read, understand, and fully endorse the City of Raleigh Climate/Energy
Action Plan Project Team Charter dated July 6, 2011. I know my role and agree to personally
contribute and add value to improve the quality of the effort.”
The final Project Charter was signed by each Project TeamMember. The final executed
Project Charter and the Project Chartering Meeting Summary are included in Appendix 2.
Climate/Energy Action Plan Objective
The Project Charter Mission clearly states the objective of the CEAP:
To serve as an internal guide for the City of Raleigh Operations in the financially responsible, legal
and practical implementation of strategies so as to minimize carbon-related emissions, maximize the
energy and operational efficiency of existing and new City-owned fleet, facilities and equipment with
consideration for life-cycle costs, and provide renewable energy opportunities.